Volunteers/Internship
Volunteering with Kisumu
Progressive Youth
Purpose of our Volunteer Policy
Our Volunteer policy has been
created to show our volunteers and potential volunteers that we have spent time
and care in planning how volunteers will be welcomed at Kisumu Progressive
Youth. It also outlines that all volunteers will be treated in a fair and
consistent way. It should also help our volunteers understand what support is
available to them and what they can expect from us.
Our vision and mission for volunteering
Volunteering is a great way to
share your enthusiasm, skills and ideas whilst having fun and meeting like-minded
people. By volunteering for Kisumu Progressive Youth you will be making a
positive contribution to community development in our area. Volunteers are
vital to our work.
Attracting volunteers and volunteer agreement
We have a range of opportunities
for volunteers to get involved in. All you need to do then is to complete our
very short Volunteer Registration Form. Alternatively, you can come along in
person and enquire about becoming a volunteer. Once we receive a copy of your
completed registration form, a member of our team will get in touch with more
information on specific opportunities and we can decide together which option
best matches your interests and time availability and also our needs. Your help
will be greatly appreciated and really will make a difference.
Access Ni Checks
Some volunteer roles will require
an Access Ni check to inform Kisumu Progressive Youth of any criminal
convictions that a person wishing to volunteer may have. For example, any
volunteer position which involves regulated activity with children or
vulnerable adults will be subject to an Access Ni check.
Induction and training
It does not matter how much you
already know, as there will be opportunities to learn, and we have roles to
suit every level of expertise. There will be an induction prepared and
delivered by one of our staff. This will include:
• Some information about (Name of
Group), our vision, mission and our future plans;
• The role of the volunteer;
• Introduction to some
volunteers;
• Tour around our facilities and
see some of our initiatives;
• Copy of all the relevant
policies including this volunteer policy and also our Health and Safety,
Expenses, Equality and Diversity and Conflict Management;
• Essential procedures such as
timekeeping, rota;
• Information about training and
ongoing learning opportunities
There will be a trial period of four weeks to
give Kisumu Progressive Youth CBO and you time to discover if you are suited to
each other. A review will be made midway through the trial period and also at
the end. This is not an assessment, it is just so that we can be sure that you
benefit the most from the volunteering experience and maximize the time you are
giving freely.
Support
Our Volunteer coordinator will
offer support to you. They will remain your key contact throughout your
volunteering with us. This will include regular meetings with you to discuss
how you are getting on, discuss any training needs and deal with issues
arising. This will also ensure that Kisumu Progressive Youth CBO are doing all
we can to make your volunteering experience an enjoyable and meaningful
one.
Recognition and Reward
We could not do the work we do
without our volunteers. To acknowledge this we will always say thank you and
show appreciation for a job well done. There will always be a listening ear or
shoulder to lean on.
• We will hold social events each
year to celebrate our achievements; this might be a certificate presentation
for volunteers or a celebration at Christmas. During these events you will get
an opportunity to meet other volunteers and supporters of our work and share in
our plans for the future.
• We will take opportunities in
our Twitter and Facebook page, annual general meetings, and local and national
press to praise the achievements of our volunteers.
• Each year we will hold a
volunteers week where volunteers will get the opportunity to come along to
presentations.
Expenses
We value our volunteers and want
to ensure that there are no barriers to volunteer involvement. All reasonable
out of pocket expenses, if required, will be reimbursed including expenses for
travel and meals. In order to claim expenses, an Expenses Form must be
completed, a valid receipt provided and this should be handed in at the finance
office/to the volunteer-coordinator.
Insurance, health and safety, accidents and risk assessment
Kisumu Progressive Youth will
keep reminding you of our Health and Safety Policy and give simple instructions
on how to perform each task safely. We have clear procedures for accidents and
emergencies and will always have a first aider on field sites.
Resolving problems
We hope that you will have a very
enjoyable experience volunteering with us. However if your role as a volunteer
does not meet with your expectations or with the commitments we have made to
you, we want you to feel comfortable about letting us know. First of all, talk
to the person who leads the team where you volunteer and he or she should be
able to sort it out with you before it becomes a problem. If you do not feel
this will resolve things you can speak to the Volunteer co-ordinator.
Confidentiality
We expect all volunteers to
adhere to confidentiality guidelines which will be explained to you before you
begin volunteering with us and this also includes use of social media and
contact with any press.
Equality, Diversity and Inclusion
Kisumu Progressive Youth is
committed to embracing diversity and promoting equality and inclusion. When
representing Kisumu Progressive Youth CBO as a volunteer we expect you to
support our commitment to promoting equality.
Volunteering whilst on benefit
You can still volunteer with us
if you are receiving benefits provided that we follow the legal guidelines
regarding the hours you can do and what you can claim for expenses incurred
through volunteering.
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